Accountancy services for business growth and compliance


Every business is different and is best helped by a service designed for its specific needs. Speed, efficiency, accuracy, care and attention come as standard for all our customers, and we can tailor everything else around your individual requirements: whether they are compliance or strategic business growth.

Traditional accounting often misses opportunities to make a genuine difference to a business. So we have designed a service which proactively looks to highlight areas where we can help maximise the benefits available to you.

 

 

Our promise and purpose


We believe it is our responsibility to add value to your business by providing innovative, workable solutions to problems. That is our promise to all of our customers.

 

 

 

Tailored services and fixed prices


Start by choosing the service package that best fits your needs. Each package is a fixed price and the cost can be spread across equal monthly payments, meaning you can budget effectively.

1. A simple fixed fee is agreed in advance for each project: so you can budget effectively.

2. Overruns are our problem: if we have to work harder, you only pay the fixed fee.

3. All fees are paid by monthly Direct Debit: helping you to budget and spread the cost.

This ensures you get fast, accurate accounts and returns: avoiding penalties and enabling smarter, more strategic financial decisions to be taken for your business.

 

Unlimited free ad hoc advice


Our fixed fees include unlimited access to our entire team for advice on ad hoc matters; so you can call at any time without worrying about the cost. Only if we need to start an Extra Work Order (EWO) will we agree another fixed fee with you for the work to be completed. That means you can rest assured that we will never charge you for work without having agreed a fixed fee with you first.

Get in touch

 

Service Packages

Every business is different and is best helped by a service designed for its specific needs. Speed, efficiency, accuracy, care and attention come as standard for all our customers, and we can tailor everything else around your individual stage of growth.
Traditional accounting often misses opportunities to make a genuine difference to a business, so we have designed a service that proactively looks to highlight areas where we can help maximise the benefits available to you. From compliance services to strategic business advice and HR support, working with Meades Group you will have all the support you need, when you need it.

Download our Company Brochure & Services Guide

Compare our Services

 

Customise Your Package With Any Additional Services


To build the ideal package for you and your business we recommend speaking to one of our team; they can answer any questions you may have and direct you to the services that will deliver the biggest impact for your business. Call us on 01923 800444.

Financial Controller Services


Our Financial Controller services ensure that you are fully compliant and that everything’s in order.

Limited Companies – Annual Accounts & Corporation Tax Returns

As a limited company, you are required to prepare statutory accounts and submit these to Companies House annually. This is all included within your quote and you will have peace of mind knowing that this is all taken care of for you by Meades Group.

You are also required to file a Corporation Tax Return annually with HMRC. We’ll take care of everything that HMRC requires and inform you of the Corporation Tax payment required in plenty of time.

Limited Liability Partnerships – Annual Accounts & Partnership Tax Returns

As a limited liability partnership, you are required to prepare statutory accounts and submit these to Companies House annually. This is all included within your quote and you will have peace of mind knowing that this is all taken care of for you by Meades Group.

You are also required to file a Partnership Tax Return annually with HMRC. We’ll take care of everything that HMRC requires and inform you of your Personal Tax bills in plenty of time.

Partnerships – Annual Accounts & Partnership Tax Returns

As a business owner, you are required to prepare statutory accounts and submit these to HMRC annually. This is all included within your quote and you will have peace of mind knowing that this is all taken care of for you by Meades Group.

We’ll also estimate what your tax bills are going to be for the next 12 months so you can plan your finances in advance, to make sure you don’t pay HMRC a penny more than you have to.
This service also includes preparation and online submission of your partnership tax return.

Sole Trader – Annual Accounts

As a business owner, you are required to prepare statutory accounts and submit these to HMRC annually. This is all included within your quote and you will have peace of mind knowing that this is all taken care of for you by Meades Group.

We’ll also estimate what your tax bills are going to be for the next 12 months so you can plan your finances in advance, to make sure you don’t pay HMRC a penny more than you have to.

Use of Our Address for Your Registered Office

By using our address as your registered office, we will receive all of the formal and legal correspondence from HMRC and Companies House, which we will deal with for you and only contact you if there is something that needs your attention.

Confirmation Statement Service

Preparation and online submission of the Confirmation Statement to Companies House every year, giving details of the business name, registered office, company/LLP number, names of Directors/Members, Shareholders/Shareholding details, and notification details of persons of significant control (PSC).

Company Secretarial Service

Dealing with all Company/LLP secretarial work, including writing up and maintaining the Register and the Share Register, preparing dividend vouchers where applicable and all statutory forms for filing at Companies House; for example, appointment and resignation of directors/members.

Tax Investigation Protection Service

In the event of any enquiry from HMRC or the VAT man, we will be able to deal directly with the officers concerned, use our premises to meet with them (so you won’t have to), and answer all of their questions on your behalf – and our fees will be paid by our insurance policy.

Learn more here.

Business Legal Helpline

A legal expert is only a phone call away and most importantly, the advice is free with unlimited calls, in plain English and they are open 24/7 365 days a year. Don’t put your business at risk – the law changes constantly and the helpline ensures you have the right support, when you need it most.

Monthly Payroll Services

Payroll these days can be a minefield and take up a lot of your time. We can take care of your payroll and ensure you comply with all statutory regulations and deadlines.

Monthly Auto Enrolment Services

For customers using our payroll services, we are also able to provide an auto enrolment solution to keep you compliant by dealing with all of the paperwork required to operate an occupational pension scheme for your team.

P11Ds

If you provide benefits to your employees – cars, private medical insurance, gym membership, etc. – we will prepare and file the annual P11D forms to HMRC for each employee who receives these types of benefits.

PAYE Settlement Agreement

Calculation and completion of your annual PSA for the entertainment expenses, etc., that you provide for your team in the most taxefficient way possible.

Construction Industry Scheme (CIS) Services

Completion of monthly CIS300, online submission to HMRC and provision of subcontractor statements every month.

Dedicated Client Manager

This gives you access to a dedicated Client Manager as your single point of contact for all emails, telephone calls, letters, meetings and general day-to-day queries.

Bookkeeping Services


Our bookkeeping services are designed to save you time and money whilst taking the pain out of getting everything together.

Reconciling Your Business Bank Accounts

In order to ensure you have up-to-date lists of receivables and payables, and up-to-date financial reporting, we’ll log in to your Xero accounting system every month and reconcile your business bank accounts.

Raising and Sending Your Sales Invoices

Most clients raise their own sales invoices because they want to get them to their customers as soon as possible, but if that’s too much for you, then we can process them for you each month.

Reconciling Your Sales Invoices

In order to ensure you have up-to-date lists of money owing to you so you can keep on top of your cash flow, we’ll log in to your Xero accounting system every month and reconcile your sales invoices. We’ll need copies of any remittance advices your customers have supplied you with so send them over to us too and we’ll do the rest.

Running Your Credit Control

Getting paid on time is critical for successful cash flow. You need to invoice sales promptly and ensure debts are chased and resolved quickly. This is something we know our clients find frustrating and time-consuming.

Let our team take care of this for you. Your sales invoices will be issued on time with full and accurate details – leading to fewer queries and speedier payments. We will also actively chase unpaid invoices, or better still we can help you implement payment systems that eliminate late payments altogether; just ask us for the details.

Processing Scanned Purchase Invoices

We’ll set up a unique email address and arrange for all of your suppliers to send their invoices there. We’ll log in monthly and post those invoices into your Xero accounting system so your payables list is always up to date, and we’re ensuring up-to-date reporting.

Scanning Paper Purchase Invoices

If you want to bring your paper invoices to us to process we’ll use our scanners to scan them and then send them to a unique email address. We’ll log in monthly and post those invoices into your Xero accounting system so your payables list is always up to date, and we’re ensuring up-to-date reporting.

Making Supplier Payments and Reconciling Supplier Statements

Once your supplier invoices are in Xero, they need paying. We’ll use our experience to manage suppliers to get you the best possible payment terms and then log in to your online banking to make the payments, ensuring that we have a legitimate receipt for every payment.

Preparing and Submitting VAT Returns

We will be preparing and submitting your quarterly VAT returns ongoing, meaning that you will be well aware of your VAT liabilities and able to keep the VAT man happy! We’re not just filing a bunch of numbers, though, we take a five step approach to our VAT returns service:

  1. Create a recurring quarterly job in our job management system so we NEVER miss a deadline and begin work on the VAT return a week after the quarter end.
  2. Carry out an audit of ALL transactions for the period – check that purchase VAT has been claimed on every transaction that it should have been and, conversely, that it hasn’t been claimed where it shouldn’t have been.
  3. Ensure that you are on the best scheme to maximise your cash flow – cash or accruals. Also keep an eye on going over the threshold at which you HAVE to move to accruals by obligation.
  4. Send you notification of the amount due within 4 weeks of the quarter end, giving you 10 days’ notice of the amount to be taken automatically via Direct Debit.
  5. File the VAT return on time, every time.

Paying Team Salaries and PAYE

We’ll make the monthly pay run to pay all of your staff salaries and expenses so you don’t need to worry about finding the time to make sure this vital process is carried out on time. We’ll also arrange for your PAYE payment to HMRC to be processed on time to avoid any penalties or interest charges for late payment.

Posting Your Monthly Wages Journal

In order to ensure you have up-to-date financial reporting, we’ll log in to your Xero accounting system every month and post the wages journal from your payroll summary report.

Xero (Beautiful Accounting Software)

Xero charge a monthly subscription for using their software. Rather than paying multiple invoices for Xero and accountancy, this allows you to consolidate everything into one monthly fee so you have just one payment coming out of your account each month.

Xero Bank Feeds

Bank account transactional data automatically uploaded to Xero every day.

Taxation Services


Our tax planning services will ensure you pay the least amount of tax legally possible.

Personal Tax Returns

Preparation and online submission of your personal tax return[s], calculating your tax liabilities and advising on the payments of tax. This includes a 25% discount for providing us with all information by 31 October; otherwise additional charges will apply.

Accounts for Rental Properties

Completion of statements of rental income for all properties owned for year ended 5th April for inclusion in Self-Assessment tax return.

Personal Tax Planning

We will carry out a personal tax planning review to ensure you are aware of any opportunities to minimise your personal tax liabilities. Action taken here will allow us to proactively plan for your wealth creation strategies, utilising your retained after tax profits.

Business Tax Planning

We will carry out a detailed tax planning review two months before your accounting year end to ensure you are aware of any opportunities to minimise your tax liabilities. Action taken here will allow us to proactively plan for your wealth creation strategies, utilising your retained after tax profits.

Tax-efficient Remuneration Planning

We will advise you on the most tax-efficient remuneration packages. Action taken here will allow us to plan your wealth creation strategies, utilising your company profits and extracting them from your business efficiently for your personal use.

Company Vehicle Tax Planning

We will carry out a planning exercise each time you consider buying a new vehicle to ensure you are aware of the most appropriate method of finance and the minimisation of tax liabilities.

PAYE and NI Health Check

We will review your PAYE records to ensure that you are complying with all the requirements. This will minimise the risk of penalties and interest from any subsequent visit from HMRC.

VAT Health Check

We will review your VAT records to ensure that you are complying with the VAT requirements. This will minimise the risk of penalties and interest from any subsequent visit from HMRC.

Pre Year-end Tax Planning Review

A lot of accountants will wait until the end of the year, when they typically tell you to make any purchases before your year end, so you can make savings on your tax. This is the most basic form of tax planning and, at that stage, is too late. We implement our Pre-Year End Tax Planning Review 3 months before your year end so we can start making a real impact and minimise the tax you have to pay.

Advanced Tax Planning Pre Year end

We will advise you on the range of advanced tax planning opportunities available to you that have already completed our due diligence process.

Finance Director Services


Our Finance Director services allow you to make better decisions about the future.

Board Meetings

We will attend selected key business meetings as an objective and experienced resource, to help you make more of your meetings. You choose what you need from us, from silent observer to chairing the meeting, technical advisor to independent sounding board, or as a facilitator for brainstorming sessions.

Management Accounts

Rather than a set of accounts just once a year, you receive a fully reconciled set of accounts with a report pack containing your profit and loss account, balance sheet and variance analysis to either a prior year or budget. We also include a full ratio analysis with graphical representations of the key performance indicators of your business and their trends over the last year. We also offer a Premium Management Accounts package, whereby we can include bespoke reports on any aspect of your business that you may wish to monitor from one period to the next, such as team happiness, covenant tests, customer average spend, customer spend frequency, team costs, turnover analysis, etc.

Dedicated Client Partner

Your investment gives you access to a dedicated partner-level Client Manager. This means you have access to the highest level of experience.

Budgets and Forecasts

We believe that every business should have a 3-year financial budget to plan where you want to be heading. This gives direction to the board and the entire team as to what the business is trying to achieve, so you are all working in sync.

We’ll create, manage and update a rolling 12 month 3-way forecast of profit and loss, cash flow and balance sheet, so you always know what the future financial performance and position of the business looks like, based on what we already know today (committed sales and costs). This is about bringing the future into the present, so you can do something about it. We’ll also enter that budget in to Xero so that you will have 24/7 access to your numbers and can review your budgets anytime.

HR Director Services


Our HR Director services allow you to make better decisions about your people.

HR Director

Most small business can’t afford an HR department – so let us be yours! We’ll be on hand to give you any day-to-day guidance and advice you may need, as and when routine HR issues crop up. This includes, but is not limited to;

  • Recruiting employees
  • New employee on-boarding (including Statements of Main Terms, Employee Handbooks and job specs)
  • Apprenticeships
  • Absenteeism
  • Working hours
  • Annual leave
  • Disciplinary matters
  • Grievance matters
  • Changes in responsibilities
  • Notifications of pay increases
  • Maternity/paternity advice
  • Leavers
  • Exit interviews
  • References

Essentially, we’ll act as a line of HR support for you and your entire team via meetings, phone calls and email advice.

This will leave you free to get on with what you do best – running your business.

People HR software access

This software will store all of your HR records in the cloud so that they are accessible by you and your team 24/7, from wherever you are.

There is also an app that your team can download onto their smartphones, enabling them to access their records (and claim expenses) on the go.

Approve annual leave, record absences and store salary histories – all in one place. People HR does much more than that too;

  • Store company-wide documents accessible to all of your team (i.e. staff handbooks)
  • Store employee’s personal documents under their individual logins
  • Get team members to electronically approve documents (i.e. policy updates, pay reviews)
  • Maintain training records
  • Set up repeating or one-off tasks for you or your team
  • Record key employee information and history
  • Monitor sickness records (including sickness ‘hot spots’ and Bradford Factor scores)
  • Report on multiple factors via bespoke or ‘off-the-shelf’ reports
  • ‘Thank’ fellow team members for outstanding performance
  • Record and authorise expenses
  • Build cases when things go wrong
  • Set company-wide holidays

We can manage your system for you and keep it up to date or you are free to do this yourself.

People HR software set up

Let us set up your People HR software for you – this includes;

  • Company account set up
  • Annual leave entitlements
  • Reporting hierarchy
  • Absence types
  • User set ups (inc. appropriate permission levels)
  • Adding in employee details
  • Adding in employee documents

We would also give you a demonstration on the basic functionality of the software to get you started.

Review of employment contracts / statements of main terms

We will conduct a detailed review of your existing employment contracts / statements of main terms and highlight any areas that should be amended in order for them to comply with current employment legislation and fully reflect the main terms of the employment.

Preparation of employment contracts / statements of main terms

We will meet with you to discuss the items that must be included in your bespoke employment contracts / statements of main terms, provide you with a first draft for discussion and prepare final versions for each of your employees. Crucially, they will be prepared using the most current employment legislation.

Review of Employee / Staff Handbook

If you employ a team of 5 or more, it is advisable to use individual Statements of Main Terms (statutory conditions) alongside a company-wide Employee / Staff Handbook (which would contain non-statutory company policies) which can be constantly reviewed, updated and enforced.

We will carry out a comprehensive review of your existing Employee / Staff Handbook and highlight any areas where we believe amendments should be made to ensure they comply with best practice and incorporate your organisation’s policies.

Preparation of an Employee / Staff Handbook

If you employ a team of 5 or more, it is advisable to use individual Statements of Main Terms (statutory conditions) alongside a company-wide Employee Handbook (which would contain non-statutory company policies) which can be constantly reviewed, updated and enforced.

We will carry out a comprehensive assessment of the policies that not only would you ‘like’ to appear in your Employee Handbook but also advise on the policies that ‘should’ be included. Based on your specific requirements, we will draft a first version for discussion and then make any amendments necessary before preparing a final version for your team’s reference.

Anonymous team surveys

We will visit your premises and conduct a confidential team survey of as many of your team as you wish.  We will report our findings to you and provide an action plan that will help you develop your business based on the results obtained from the survey.

Team appraisals and Career Development Reviews (CDRs)

If your team are performing well, your business is more likely to succeed. We would recommend that CDRs are carried out at least every six months for all members of your team. The advantages would be;

  • Linking individual efforts to your business objectives
  • Improve motivation and team performance
  • Identify training and development requirements
  • Provide a basis for linking rewards to performance
  • Give you more information about your team members and their needs

We would design bespoke CDR forms for you for distribution to each team member. They would complete these prior to their individual meeting with you and us. During these meetings, we would discuss the contents of the forms and anything else that needs to be brought up and set objectives going forward.

Review and revision of roles and responsibilities / job descriptions

We will carry out a full review of all the roles and responsibilities / job descriptions within your organisation – this will include a review of your organisational chart.  After discussions with you, we will make any amendments necessary, collate all of your roles and responsibilities / job descriptions into one document and distribute this amongst your entire team.

Business Performance Services


Our business performance services are designed to help you measure the performance of your business and identify areas for improvement.

Benchmarking Your Business Against Your Local Competition

We will carry out a detailed benchmarking review to measure the performance of your business against other businesses within your industry and geographical market. Our detailed report will highlight those areas where improvements can be made to your profitability and cash flow position. We will have a meeting to discuss our findings and help you create an action plan to focus your efforts on the areas in which you could make those improvements that would have the most significant effect on your profits. Measuring Key Performance Indicators (KPIs) with a One-Page Plan

Measure all the key things that really matter. We can produce a quarterly One-Page Plan for you. A One-Page Plan describes all the key factors behind your business’s success, maps them out in a logical way and links your goals, success drivers and eventual results. It acts as an early warning system, highlighting the gaps between your actual performance and your targets, and helps you create an action plan for closing those gaps. And it will do all of this on a single A4 sheet of paper.

Accounting Systems Management

We will attend your business premises and complete a comprehensive review of your accounting systems, update your numbers, and ensure that your financial accounts are accurate and fully up to date.

Financial Performance Report

A detailed review of the performance of your business over the last 5 years. This detailed report will include graphs and charts to illustrate how you have performed and ratio analysis to highlight your strengths and weaknesses. The report also contains a sensitivity analysis to calculate how much more successful and profitable your business could be.

Annual Key Improvement Possibility Report

Every year we will carry out a diagnostic review of your business and personal affairs to identify additional strategies that could add a significant amount of money to your business and/or personal bank accounts. We will present our findings and recommendations in a Key Improvement Possibilities report, so you will be able to refer back to, and take action on, our key advice whenever the time is right for you.

Business Potential In-depth Meeting

Up to a 3 hour meeting to work through our Business Potential software for your company. Using sensitivity analysis we will discuss the 6 key profit drivers in your business, calculate the potential profit improvements in each driver, calculate the potential profit improvements for all the drivers combined, and create an action plan for you to implement.

Creating a More Valuable Business With Systems

Written systems are the key to building a business which is more valuable and more saleable. Not only that, they enable the business to run smoothly, freeing up the business owners and giving you a better work/life balance. We have co-funded System Builder, an online tool enabling you to keep all your systems in one place and accessible by anybody in your team (subject to your preferred access rights), from anywhere and from any mobile device. You get completely free access to this software, together with free training in how to use the software. (Note: some of our clients choose to engage us to help with creating and writing systems … please talk to us if you would like us to help you fully systemise your business.)

Systemisation Support

Our systems champion will work with you to systemise your business. We will help you to identify the key areas that would benefit from systemisation, create an action plan for you and your team to follow, and regularly review this action plan with you to ensure that systems are being written, reviewed and followed and that your whole company is benefitting from the systemisation process. We suggest that you work with us in weekly sessions as we know that this regular input from us will ensure that things happen … but you can choose for how many weeks you want us to be involved.

Accounting Records Quality Report

We want to help you get the most out of your accounting systems, so we will prepare a report setting out any weaknesses, the consequences, and our suggestions on how to improve them.

Personal Balance Sheet

The Personal Balance Sheet is a key document showing your net worth. This calculation can be used when applying for finance. It also makes it easier for your family/executor/attorney to identify and deal with your estate should you either die or become incapacitated – greatly reducing the stress you cause your family at such a difficult time.

How we will work together to achieve success


To be effective, we believe that professional relationships need to be based on mutual trust, mutual support, mutual respect and mutual integrity. As a result we only work with clients who share our belief in the importance of these four factors. In practice, that means that we make a commitment to each other:

 

Our commitment to you


We will always do everything in our power to:

  • Keep you fully informed about what’s happening with your business, and complete every task on or ahead of time – so that you never have to chase us
  • Operate on the principle that a problem isn’t solved, or a piece of work finished, until you are 100% delighted
  • Reply to every telephone message or email within 24 hours
  • Reply to every letter within 48 hours of the day we receive it
  • Maintain the high standards of integrity, honesty, openness, professionalism and confidentiality that you rightly expect from us
  • Refer our contacts to you where we believe they could benefit from your products and services
  • Always be on the lookout for new ideas that could help you to build an even more successful business and achieve your business goals
  • Do what we say we are going to do, when we say we are going to do it

 

Your commitment to us


You will always do everything in your power to:

  • Maintain the high standards of integrity, honesty and openness that we rightly expect from each other
  • Tell us immediately if we do anything that you are in any way unhappy with
  • Provide us with all the information and answers we need to carry out our work – within the mutually agreed timescales
  • Reply to our requests for information or work approval in a timely manner
  • Refer your contacts to us where you believe they could benefit from our help

 

How can we help you? Get in touch

Call us on 01923 800444 or complete the form below and one of the team will call you back.

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